Did you know Townhouse Owners’ Association payments were due on October 1st?

How do I pay my HOA dues?

CIT Group, Inc., formerly called Mutual of Omaha, is our third-party vendor collecting and processing residents’ HOA dues.

You can set up an account online to pay dues by clicking this link:  https://propertypay.cit.com/

 

 

 

                                                                                                                                                                                                      

 

Village at Pebble Lake Townhouse Owners’ Association, Inc.

Budget Work Session of the Board of Directors

Pebble Lake Clubhouse

Tuesday, October 12, 2021, at 6:30 p.m.

 

 

Welcome and Call to Order

Roll Call and Verification of Quorum

Proof of Notice

Set time of adjournment

Approval of Agenda

  

The topic of this Special Meeting will be limited to:

 Budget Work Session

The board will continue to work on the 2022 budget

 **Please note that this is a board work session,  please hold all questions and comments until the owner’s forum**        

Owners’ Forum – This Owners’ Forum will be limited to the topic of the budget.

This is the appropriate time for owners to address the board with comments, suggestions, or questions which pertain to the 2022 budget.

Adjournment             

 

 

 

 

 

 

 

 

 

 

 

Pebble Lake Board of Directors Regular Scheduled Meeting

The Pebble Lake Board of Directors will meet on Tuesday, October 5th

2021, at 6:30 pm at the clubhouse.

 

All owners are invited to attend the meeting at the clubhouse.

 

Open Session Topics:

Welcome and Call to Order 

Roll Call and Verification of Quorum

Proof of Notice

Approval of Minutes

Approval of Agenda 

Welcome and Introduction of New Residents 

 

Officer Reports to the Board

President’s Report  

Vice-president’s Report   

Treasurer’s Report 

Secretary Report

 

ACS West/Committee Reports to the Board

ACS West Report

NEW Business:

Pool 

Social

Budget

 

Owners’ Forum: This is the time for homeowners to address the board.

Executive Session Topics:

Violations 

Delinquencies
Contracts

Repairs

Homeowner Request

***UPCOMING SERVICE***

We are scheduled to be aerated, seeded, and fertilized on 9/24/21, weather permitting.   Cutting will be skipped on 10/1. The weekly cut will resume on 10/8.  Please note this schedule is tentative and may change due to weather.  The company will not be responsible for moving items or damage caused by the homeowner failing to move items.  If there are items blocking, impeeding, such as but not limited to stepping stones, lighting, etc. The yard will not be aerated, but will still be seeded and fertilized.  

 

 

 

 

 

 

The Board of Directors has retained ACS West as Full Time Management.  ACS West will assist the board of directors with the running of the HOA.  ACS West has done our financials, mailings, annual meetings as well as other items since its inception.  

Starting today Monday, September 20th, 2021 please direct all questions and requests including building maintenance and ARC to them.  The forms and regulations remain the same.

You can contact them our manager, Doris White, by phone at (804) 282-7451 or email  Doris@acswest.org

 

 

 

The 2021 Pool Season is Ending!  Thanks for a Great year.

The Last Day of the Pool Season for 2021 is Sunday, September 26th.

Thank you to all the volunteers who made this season possible.  

Chesley for stepping in as Chair, Rick for all his hard work, and ALL the Pool Monitors-It takes a Village! 

 

 

 

 

 

****Correction:  Time Change-Time is 7:30 PM***

***Additional items in Executive Session-Violations and Contracts***

Village at Pebble Lake Townhouse Owners’ Association, Inc.

Special Meeting of the Board of Directors

Pebble Lake Clubhouse

September 21st, 2021 at 7:30 p.m.

 

 

Welcome and Call to Order

Roll Call and Verification of Quorum

Proof of Notice

Approval of Minutes

Approval of Agenda

 

 

The topic of this Special Meeting will be limited to:

 

Budget Work Session

The board will start to work on the 2022 budget

 

        

Owners’ Forum – This Owners’ Forum will be limited to the topic of the budget.

This is the appropriate time for owners to address the board with comments, suggestions, or questions which pertain to the 2022 budget.

Executive Session:

Violations

Contracts

Adjournment             

 

 Pebble Lake Board of Directors

The Pebble Lake Board of Directors will meet on Tuesday, September 7^th

2021, at 7: 00 pm at the clubhouse 

 

                         All owners are invited to attend the meeting at the clubhouse.

We will offer a call-in option for this meeting as a courtesy but are not required to nor are we responsible for any tech issues. We encourage all to attend in person and make no guarantees for the virtual option.  

 

Open Session Topics:

Welcome and Call to Order

Roll Call and Verification of Quorum

Approval of Minutes  

Approval of Agenda

Welcome and Introduction of New Residents

 

Officer Reports to the Board

President’s Report 

Vice-president’s Report   

Treasurer’s Report

Secretary Report

 

Committee Reports to the Board                                                                                                                                                                           Clubhouse/Pool/

Social

Building Maintenance

Landscaping

ARC

 

NEW Business:

Management by ACS West-Doris White will be present to answer the boards questions

Budget:

Repairs

 

Unfinished Business:

Virtual option of meeting –

                                                                                                                

Owners’ Forum: 

Executive Session Topics:

Violations- (update)

Delinquencies
Legal

Contracts-

 

Google meet will be offered as a courtesy only.  The Board of Directors is not responsible for any tech failures, including but not limited to links being incorrect.  All can attend the meeting live at the clubhouse.

Village at Pebble Lake BOD meeting

Tuesday, September 7 starting at 7 pm

Google Meet joining info

Video call link: https://meet.google.com/bhx-kmde-hfr

Pebble Lake Board of Directors  Special Meeting

The Pebble Lake Board of Directors will meet on Sunday, August 29thth

2021, at 3:30 pm at the clubhouse and online.

All owners are invited to attend the meeting virtually. Zoom meeting instructions are included below for those who wish to join the meeting remotely. After consulting with legal counsel, the VPL Board is making these allowed changes because of the special circumstances regarding public health.  

Open Session Topics:

Welcome and Call to Order 

Roll Call and Verification of Quorum

Approval of Minutes

Approval of Agenda 

  

NEW Business:  Roof repair

 

Owners’ Forum: Will be limited to the topic of the special meeting only

 

The Village at Pebble Lake Board of Directors Monthly Meeting Notice 

The Pebble Lake Board of Directors will meet on [to be scheduled] at the clubhouse and online.

All owners are invited to attend the meeting virtually. Zoom meeting instructions are posted on the Owners’ Only section of the Website. After consulting with legal counsel, the VPL Board is making these allowed changes because of the special circumstances regarding public health.

Open Session Topics:

 

Officer Reports to the Board:

 

Committee Reports to the Board:                                                                                                                                                               

Clubhouse/Pool/Social

Building Maintenance

Landscaping

ARC

 

NEW Business:

 

Owners’ Forum:      

 

Executive Session Topics:

              

____________________________________

Building Maintenance update           

The POWER WASHING is complete! Thank you Residents for your cooperation.

Upcoming Electrician Services: Six street lights and the entrance sign light will be repaired the week of June 21st.

Questions? Contact The Committee Chair at: maintenance.committee@pebblelakehoa.com

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Pebble Lake Board of Directors Meeting Notice

The Pebble Lake Board of Directors meets the first Tuesday of each month at 6:30 P.M. at the clubhouse and online. The actual Day May change due to schedules. 

Check back here for details!

See Homeowners’ Only Section for Details or Sign-up Below for Inbox Updates

___________________________________

The pool is open!

the pool will be unlocked daily through Friday, June 4th at which time a key will be required for entry.

How To Obtain a key:

A 2021 Pool Registration Form and Covid Waiver is required and can be dropped off in the box at the pool Gate.

Remember, It takes three (3) business days to process the forms, The HOA will email you when your key is available for pick up, 

Please note: your Assessments must be current to use the pool. Please contact Doris at ACS West if you need to bring your account current.

If You are a VPL renter, the owner must fill out the form transferring the rights to access the pool.

___________________________________

No Swimming in the pond!

no parking along the curbs — this is a safety issue.

Trash cans need to be moved behind the fence line, after trash pick up — they can not be left at the end of the lot/driveway.

Please remember to pick up after your pet. there are pet waste stations located throughout the community.

No exterior alterations can be made without ARC approval — this includes but is not limited to Attaching anything to the exterior of the townhome, fences, patios, pavers, stepping stones. Please Visit the ARC Page of the Website for details on how to submit modifications.

________________________________________

We have a Pool Committee Chair! Thank you Chelsey Holloway! 

Chelsey could use some help. Please consider volunteering as a member of the pool committee. Contact:  pool.committee@pebblelakehoa.com  

_____________________________

The Village at Pebble Lake Townhouse Owners’ Association

ALL BOARD POSITIONS ARE OPEN AND WILL NEED TO BE FILLED!

COMMITTEE CHAIR POSITIONS ARE OPEN AND WILL NEED TO BE FILLED!

Dear Residents,

We are approaching our HOA Annual Meeting Board elections and all Board positions are open! This is an urgent call for volunteers!

If the Board positions are not filled, the day-to-day HOA operations will cease.

In addition, there are numerous Committee Chair and Member positions open. These committees will not be active without a Chair; for example:

Please consider getting more involved this year by stepping up to serve the community in a meaningful role!

Board of Directors (BOD) Roles and Responsibilities

The BOD has ultimate authority on day-to-day operation and management of the community. While there are five positions available, e.g., President, Vice President, Secretary, Treasurer, and Director,

there must be a minimum of three seats filled for the Board to be activated. The commitment is a one-year term. Homeowner elections are held in June to select new Board members. The following positions will be open during this year’s Annual Meeting elections in June.

If you are interested, please contact the current HOA President at president.board@pebblelakehoa.com.

President: Presides at all meetings of the HOA, executes contracts, orders and all documents in the name of the HOA. The president serves as spokesperson for the Board and has an affirmative duty to carry out the responsibilities of the office in the best interests of the HOA.

Vice-President: Participates in Board meetings and may act for the president only when the president is absent, or unable to act.

Secretary: Participates in and maintains a record of all Board meetings; is the custodian for most of the official records of the Association.

Treasurer: Participates in Board meetings and is the custodian of the funds, securities, and financial records of the Association; ensures the financial records for the Association are maintained properly in accordance with sound accounting practices and provides financial status reporting at Board meetings. Also acts as chair of the Finance Committee.

Director(s): Participates in Board meetings and has an equal vote when Board members are polled for Board decisions. Their attendance can provide a quorum and can often provide a tie breaking vote if necessary.

Committee Chairs and Members Roles and Responsibilities

The Board establishes committees in various community resources and interest areas. Committees have no management or operational authority over community resources. They serve in an advisory capacity to the Board in addressing community operations and satisfying resident needs in key areas.

There is a spot for you on one of the HOA committees!

There is no limit to the number of residents who can serve as active members on our committees.

If you are interested in giving your time to Chair a Committee or participate as a Member, please contact the current HOA President at president.board@pebblelakehoa.com.

One of the best ways to maintain the beauty and value of a community is with residents who give their time, and it takes a village!

Please consider making a difference in our community this year!

Sincerely,

The Village at Pebble Lake HOA Board of Directors

______________________________

Landscaping Update

We have a new lawn maintenance team who will start servicing our community this Friday, October 2nd.  Please note, going forward, Fridays will be our weekly scheduled lawn maintenance day.

If for some reason the day is changed, for example because of rain, we will send an email out as we’ve done in the past.  If you haven’t yet signed up to receive the HOA notices, now is a great time to do so!  Please visit the “Subscribe” section at the bottom of the HOA website’s home page.

On the scheduled lawn maintenance days, please make sure the vendor has unrestricted access to your grass areas as they will not be moving any of your personal items. This includes:

• Removing trash cans and ensuring they are not blocking access. We suggest, if possible, you put them at the top of your driveways nearest the door.

• Removing any dog waste from the area. The vendor will not cut any areas with dog waste.

• Removing lawn furniture, decorations, hoses, solar lights, toys, BBQs, and any other items.

Also, please do not park in the alleyways behind the townhouses on the lawn care days. As a reminder, the vendor is contracted to service our community as a whole, and in a consistent manner throughout. It is not possible for our vendor to provide personalized services for a specific homeowner – please do not ask them to do so. If you have questions or concerns about the service, please contact the Landscape Committee Chair at landscape.committee@pebblelakehoa.com.

We appreciate your cooperation. 

Thank you!

 

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