The Village at Pebble Lake Townhouse Owners' Association

The Village at Pebble Lake Townhouse Owners’ Association

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The Village at Pebble Lake

Board of Directors Special Meeting

Friday, June 2nd, 2023, at 5:00 pm

I Welcome and Call to Order – President

II Roll Call and Verification of Quorum

III Set adjournment time

IV Disposition of Minutes- President

V Approval of Agenda

VI Owners Forum

VII Executive Session

Contracts
Repairs
ARC Request

NOTE: Audience members are welcome to address the Board during the Member Voice segment of the meeting. This section is intended to provide audience members an opportunity to give input to the Board of Directors. The Board will take any input under advisement but may not respond immediately as they proceed with the planned business of the Association. The Board reserves the right to limit this section of the meeting to a time they believe is appropriate. Any member having an Association business item is asked to call your Managing Agent at 282-7451. Please observe Robert’s Rules of Order during the meeting.

The Village at Pebble Lake

Board of Directors meeting

Wednesday, April 19^th, 2023, at 6:30 pm

LOCATION: Clubhouse

I Welcome and Call to Order – President

II Roll Call and Verification of Quorum

III Set adjournment time

IV Disposition of Minutes- President

V Approval of Agenda

VI Officer Reports

President
Vice President
Treasurer
Secretary
Committees
ACS West Report

VII New Business

In-Motion Reimbursement
CMS Preventive Maintenance Contract

VIII Old Business

Ad Hoc and Rental Cap

IX Owners Forum

X Executive Session

Legal
Contracts
Violations
Delinquencies
Repairs

NOTE: Audience members are welcome to address the Board during the Member Voice segment of the meeting. This section is intended to provide audience members an opportunity to give input to the Board of Directors. The Board will take any input under advisement but may not respond immediately as they proceed with the planned business of the Association. The Board reserves the right to limit this section of the meeting to a time they believe is appropriate. Please observe Robert’s Rules of Order during the meeting.

The Village at Pebble Lake

Board of Directors meeting

February 7, 2023 at 6:30 pm

LOCATION: Clubhouse

I Welcome and Call to Order – President

II Roll Call and Verification of Quorum

III Set adjournment time

IV Disposition of Minutes- President

V Approval of Agenda

VI Officer Reports

President
Vice President
Treasurer
Secretary
Committees/ACS West

VII New Business

Schedule Date for Annual Meeting
Start Process of pool/volunteers

VIII Old Business

Fountain Light – Tabled
Rental Cap

IX Owners Forum

X Executive Session

Violations
Delinquencies
Contracts
Repairs
Homeowner Requests

NOTE: Audience members are welcome to address the Board during the Member Voice segment of the meeting. This section is intended to provide audience members an opportunity to give input to the Board of Directors. The Board will take any input under advisement but may not respond immediately as they proceed with the planned business of the Association. The Board reserves the right to limit this section of the meeting to a time they believe is appropriate. Any member having an Association business item is asked to call your Managing Agent at 282-7451. Please observe Robert’s Rules of Order during the meeting.

Dear Owners at Village of Pebble Lake,

On January 10, 2023, the Secretary resigned from the HOA Board of Directors (“Board”). Consequently, there is a vacancy that needs to be filled immediately in order for the Board to conduct business on behalf of the owners. Any member of the community that would like to be considered by the Board to serve the Secretary’s unexpired term should send the attached nomination form to Doris at Doris@acswest.org AND president.board@pebblelakehoa.com.

You can also find the form at pebblelakehoa.com. Your nomination form must be received by Friday, January 20, 2023.

Please note that without the required minimum number of Directors, the Board cannot:

*Have meetings*Approve ARC’s
*Sign contracts (e.g. lights, fencing)
*Respond to homeowner issues
*Consider any new business

Further, the duties delegated by the Board cannot be performed by our management company, ACS West, or any other organization. Until the vacancy is filled, ACS West can only pay the HOA bills and act on decisions already made.

More than ever, your community needs you. Board meetings are held at least one to two times a month. The appointee will serve the remaining unexpired term, which means the appointment will end at the annual meeting held this summer.

Self Nomination Form

Due to unforeseen circumstances, the board meeting for tonight, January 10th at 6:30 PM has been canceled. We apologize for the late notice. It will be rescheduled at a future date.

The Village at Pebble Lake

Board of Directors meeting

January 10, 2023, at 6:30 pM

LOCATION: Clubhouse

I Welcome and Call to Order – President

II Roll Call and Verification of Quorum

III Set adjournment time

IV Disposition of Minutes- President

V Approval of Agenda

VI Officer Reports

President
Vice President
Treasurer
Secretary
Committees/ACS West

VII New Business

Schedule Date for Annual Meeting
Lighting Repairs

VIII Old Business

Fountain Light – Tabled

IX Owners Forum

X Executive Session

Violations
Delinquencies
Contracts
Repairs
Homeowner Requests

NOTE: Audience members are welcome to address the Board during the Member Voice segment of the meeting. This section is intended to provide audience members an opportunity to give input to the Board of Directors. The Board will take any input under advisement but may not respond immediately as they proceed with the planned business of the Association. The Board reserves the right to limit this section of the meeting to a time they believe is appropriate. Any member having an Association business item is asked to call your Managing Agent at 282-7451. Please observe Robert’s Rules of Order during the meeting.

Board of Directors Meeting with the Ad Hoc Committee

Tuesday, January 10, 6:00 pm

LOCATION: Clubhouse

The board will meet with the Ad Hoc Committee for the Rental cap before the Regular Board meeting from 6 to 6:30 PM for the purpose of establishing the committee. This is a closed-session meeting due to confidentiality.

Dear Owners of the Village at Pebble Lake Townhouse Owners’ Association, Inc.:

Our Homeowners’ Association fees pay for the services and amenities we enjoy in this community. As you know, every owner in the Village at Pebble Lake has partial ownership in all of the common areas within the Village. As representatives of the owners, the Board of Directors is charged with maintaining or improving the common areas within the community. We all share in the costs through the assessment fees.

The Board of Directors also has a fiduciary responsibility to ensure the Association’s finances and reserves are sufficient to cover long-term costs such as maintenance, repair, and replacement of our capital assets over their lifetime. A previous Board hired an external firm to create a reserve study to advise it, and future boards, on the customary and appropriate levels of reserves needed for a community of our size and asset types. Based on that study, we have increased our reserve budget this year and will likely need to do so in the future.

As mentioned in our November 9 letter, the Board of Directors determined that the assessment needs to increase from $150 per month in 2022 to $156 per month in 2023. This includes a $3.03 increase in the reserve amount, as recommended from the reserve study. It also includes a $2.97 increase in the operating budget, which is less than projected. A meeting was held by the Board in December to discuss the proposed budget for 2023. At that meeting, the proposed budget was approved. Therefore, the new payment of $156.00 a month or $468.00 quarterly, will take effect January 1, 2023.

A copy of the proposed budget for 2023 was sent to all owners in November. Please know that the increase is not taken lightly. The Board of Directors will continue to do everything in its power to control expenses and to find the most cost-effective ways to maintain the quality of life we have here in the Village of Pebble Lake.

Sincerely,

The Board of Directors of the Village at Pebble Lake:

Danielle Powell, President

Melanie Spahr, Vice President and Treasurer

Will Fulop, Secretary

Board of Directors Meeting with the Ad Hoc Committee

Monday, December 12, 6:00 pm

LOCATION: Clubhouse

The board will meet with the Ad Hoc Committee for the Rental cap before the Regular Board meeting from 6 to 6:30 PM for the purpose of establishing the committee. This is a closed-session meeting due to confidentiality.

The Village at Pebble Lake

Board of Directors meeting

November 12, 2022, at 6:30 pM

LOCATION: Clubhouse

I Welcome and Call to Order – President

II Roll Call and Verification of Quorum

III Set adjournment time

IV Disposition of Minutes- President

V Approval of Agenda

VI Officer Reports

President
Vice President
Treasurer
Secretary
Committees/ACS West

VII New Business

Budget
Clubhouse Cleaning Fee
Reimbursement for Clubhouse Fire Inspection
Ad Hoc Committee Charter Amendment
Pool Contract

VIII Old Business

Fountain Light

IX Owners Forum

X Executive Session

Violations
Delinquencies
Contracts
Repairs
ARC Request

NOTE: Audience members are welcome to address the Board during the Member Voice segment of the meeting. This section is intended to provide audience members an opportunity to give input to the Board of Directors. The Board will take any input under advisement but may not respond immediately as they proceed with the planned business of the Association. The Board reserves the right to limit this section of the meeting to a time they believe is appropriate. Any member having an Association business item is asked to call your Managing Agent at 282-7451. Please observe Robert’s Rules of Order during the meeting.

The Village at Pebble Lake

Board of Directors meeting

November 1 2022, at 6:30 pM

LOCATION: Clubhouse

I Welcome and Call to Order – President

II Roll Call and Verification of Quorum

III Set adjournment time

IV Disposition of Minutes- September 20, 2022 and October 23, 2022

V Approval of Agenda

VI Officer Reports

President
Vice President
Treasurer
Secretary
Committees/ACS West

VII New Business

2023 Budget
Newsletter

VIII Old Business

Pond Lighting
Rental Cap Update
Reimbursement for clubhouse fire inspection

IX Owners Forum

Board response

X Executive Session

Violations
Delinquencies
Contracts
Repairs
Homeowner Requests

NOTE: Audience members are welcome to address the Board during the Member Voice segment of the meeting. This section is intended to provide audience members with an opportunity to give input to the Board of Directors. The Board will take any input under advisement but may not respond immediately as they proceed with the planned business of the Association. The Board reserves the right to limit this section of the meeting to a time they believe is appropriate. The standard time is 3 minutes unless directed otherwise at the start of the Owners Forum. Any member having an Association business item to be addressed by the Association Board is asked to call your Managing Agent at 282-7451 to have the item placed on the next meeting agenda. Please observe Robert’s Rules of Order during the meeting.

Rescheduled Board of Directors Meeting

Sunday, October 23rd, 3:30 pm

LOCATION: Clubhouse

I Welcome and Call to Order – President

II Roll Call and Verification of Quorum

III Set adjournment time-President

IV Approval of Agenda- President

V Officer Reports

President
Vice-President/Treasure
Secretary
ACS West Report/Committees

VI New Business

Budget Work Session
Pond Lighting
Snow Removal

VII Owners Forum

VIII Board Comment

IX Executive Session

Violations
Delinquencies
Contracts
Repairs
Homeowner Requests
ARC

NOTE: Audience members are welcome to address the Board during the Member Voice segment of the meeting. This section is intended to provide audience members an opportunity to give input to the Board of Directors. The Board will take any input under advisement but may not respond immediately as they proceed with the planned business of the Association. The Board reserves the right to limit this section of the meeting to a time they believe is appropriate. Any member having an Association business item to be addressed by the Association Board is asked to call your Managing Agent at 282-7451 to have the item placed on the next meeting agenda. Please observe Robert’s Rules of Order during the meeting.

MEETING CANCELLED it will be rescheduled.

The Village at Pebble Lake

Board of Directors Meeting

~~October 18th~~

~~6:30 pm LOCATION: Clubhouse~~

I Welcome and Call to Order – President

II Roll Call and Verification of Quorum

III Set adjournment time-President

IV Approval of Agenda- President

V Officer Reports

President
Vice-President/Treasure
Secretary
ACS West Report/Committees

VI New Business

Budget Work Session
Pond Lighting

VII Owners Forum

VIII Board Comment

IX Executive Session

Violations
Delinquencies
Contracts
Repairs
Homeowner Requests
ARC

NOTE: Audience members are welcome to address the Board during the Member Voice segment of the meeting. This section is intended to provide audience members an opportunity to give input to the Board of Directors. The Board will take any input under advisement but may not respond immediately as they proceed with the planned business of the Association. The Board reserves the right to limit this section of the meeting to a time they believe is appropriate. Any member having an Association business item to be addressed by the Association Board is asked to call your Managing Agent at 282-7451 to have the item placed on the next meeting agenda. Please observe Robert’s Rules of Order during the meeting.

REMINDERS:

Did you know Townhouse Owners’ Association payments are due quarterly on January 1st, April 1st, July 1st, and October 1st?

If you would prefer to pay monthly, you can do so by visiting the payment link below and making partial pre-payments every month, prior to the quarterly payment due date, As long as Your balance is paid in full by the quarterly payment due date.

How do I pay my HOA dues?

CIT Group, Inc., formerly called Mutual of Omaha, is our third-party vendor collecting and processing residents’ HOA dues.

You can set up an account online to pay dues by clicking this link: https://propertypay.cit.com/

______________________________________

Thanks to all owners for adjusting to the correct parking as dictated by the county development plans.

Just a reminder: There is no curb or grass parking. Owners should not park sideways or block parking spots to save them for someone else. The ONLY assigned spaces are the ones in the rear of the townhomes. EVERY unit has 2 spots in the rear only (either 2 paved, or 1 paved and 1 garage).

ALL parking out front is on a first come first serve, there are NO additional assigned spaces. Regardless of how long you have parked in a spot or it’s relation to your townhome, there are no other assigned/reserved spots.

Towing will be enforced; towing is at the owner’s expense.The HOA towing company is Peaco Towing. Signs are posted at the entrances of the community. Please contact the HOA Board with any questions: president.board@pebblelakehoa.com

___________________________________________

The Pond

The Village of Pebble Lake Pond is for the enjoyment of all residents. The Pond allows Fishing for Residents and Guest Only. Fishing license required

No other wildlife are to be removed from the pond or property. No fish or other wildlife are to be removed by nets, buckets, or traps.

______________________________________________________

Why You Should Always Pick Up after Your Dog’s Poop

1. It’s A Matter of respect for people and the community. Cleaning up after your dog is always the right thing to do. It’s unfair to other residents to leave your dog’s poop laying around. No one likes to step in poop and take it into homes, cars and businesses. If you’ve ever tried to get dog poop out of the treads of your shoes, you know how infuriating it can be.

2. It’s bad for the environment. The Environmental Protection Agency (EPA) classifies pet waste as a toxic pollutant and places it in the same category as chemical and oil spills. The EPA estimates that just two days’ worth of dog waste from about 100 dogs would contribute enough pollution to close a beach and all watershed areas within 20 miles of it.

Stormwater carries dog poop directly into waterways. Dog waste contains nutrients and pathogens that harm local waters by depleting the oxygen in water necessary for beneficial underwater grasses, wildlife and fish. In addition, dog waste decomposes in waterways releasing nutrients that cause excessive growth of algae and weeds. The water becomes murky, green, and smelly.

3. Dog poop poses a health threat to people and pets. According to the Centers for Disease Control and Prevention dog poop can contain parasites and germs that can be harmful to humans. In particular, roundworms and hookworms deposited by infected animals can live in the soil for long periods of time and be transmitted to other humans and animals.

In addition, veterinary experts at Drs. Foster and Smith say that giardia and E-coli can be transmitted from feces to people and dogs. Dogs can also spread or contract parvovirus or coronavirus through infected feces.

4. Dog poop is not a natural fertilizer. One of the top reasons people give for not cleaning up after their dogs is a belief that dog waste is natural and good for the Earth, according to the Humane Society of the United States.

However—unlike cow or horse manure—dog waste is not good for the soil. That’s because cows and horses are herbivores, whereas dogs are omnivores, and their diet is high in protein, say experts at Practica, a pet waste management company. In fact, dog waste is so high in nitrogen and phosphorus it can burn grass if not picked up.

5. It takes dog waste a long time to decompose. Many people who don’t pick up after their dogs believe that it’s no big deal, because the poop will quickly decompose.

This is not true. According to Clear Choices Clean Water, dog poop can take up to a year to break down depending on the climate and the dog’s diet. And even after the poop breaks down the bacteria and parasites remain in the soil.

6. We’ve made it easy for you! There are multiple dog waste disposal stations around the grounds. We even supply the bags! Please make use of them and we’ll all have a cleaner, healthier community. Thanks!

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